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HALOize Your Workday

HALOize Your Workday
Move More...Sit Less
  • Book your physical activity time in your Outlook calendar as a recurring meeting (during a break or your lunch time) – it’s an important booking with yourself to improve your health.
  • Book a walking meeting room in Outlook (for details on this visit our walking meeting rooms page) and take your meeting outdoor walking! It is recommended that we get 10,000 steps a day in – this is one way to help get those in!
  • Stand while you’re talking on the phone or while reading long documents. If you’re on a conference call and doing more listening than speaking – put it on speaker, stand up and get moving. There are plenty of exercises you can do in your office, such as lunges, squats or planks. Use a tall book shelf as a desk for reading or for your laptop.
  • Get creative and make a do-it-yourself standing desk by raising your monitor, keyboard, and mouse. Try using some sort of lift placed on top of your desk (e., a laptop tray on top of your desk).
  • Encourage standing during meetings or classes.
  • Do a quick set of simple stretches at your desk/in your office once every hour.
  • Use an exercise ball to sit on rather than a regular office chair. Sitting on the ball works the muscles in your abdomen, lower back and hips, so you’ll get a core workout while catching up on emails. Using a standing desk also burns more calories than sitting.
  • Park in the Far Parking Lot or better yet, consider walking or cycling to work or using public transit (save on parking fees and wear and tear on your car).
  • Try doing an activity first thing in the morning at home or at the gym. It sets the tone for your day – encourages you to eat healthy and think more clearly. Any other activity you get in after that is BONUS!
  • Join forces – organize a lunchtime walking group (or start a Fit Club – see link for more details). Enjoy the camaraderie of others who are ready to lace up their walking shoes. It’s great for accountability and a way to offer encouragement and support to one another when the going gets tough.
  • Always have a change of clothes ready to go workout at your workplace or nearby gym during, before or after work.
  • Put running shoes in your office for impromptu walks or times when you can work standing up.
  • Keep fitness gear at work – resistance bands or small hand weights in a desk drawer or cabinet. Do arm curls between meetings or tasks.
  • If you travel for work, plan ahead – if you’re stuck in an airport waiting for a plane, grab your bags and take a brisk walk. Choose a hotel that has fitness facilities or bring your own equipment with you (jump ropes, resistance bands are easy to sneak into a suitcase) or you can do other body exercises such as jumping jacks, crunches and other simple exercises without any equipment at all.
  • Instead of sending an e-mail, why not walk over to your colleague’s desk/office to deliver the message?
  • Interrupt periods where you are sitting at your desk for a long time by going up and down the stairs a few times a day.
  • Take fitness breaks – rather than hanging out in the lounge with coffee or a snack, take a brisk walk or do some gentle stretching.
  • Weigh yourself down – burn more calories while running errands or walking by wearing a weighted fitness vest. There are thin-profile styles available that can be worn under your regular clothes.
  • Turn social hour into power hour – instead of meeting your friends for coffee or cocktails, catch up while walking at a local track, park, or shopping mall. You’ll reconnect while logging some serious mileage and there’s no tab to pay at the end.
  • Form a fitness team to raise funds for charity or organize a lunchtime ball hockey league or any other activity your group is up for.
  • Every minute counts – if you don’t have time for 30 minutes of activity in your workday – 10 minutes is better than none – be creative and make it happen!
  • When possible, avoid the elevator and take the stairs.

Download PDF

Office Stretching Series
  1. Touch the Sky. Reach your arms up to the sky and as far back as you can safely go. You can try grasping like you’re trying to reach the stars.
  2. Side Stretch. While standing reach your one arm over head and to the opposite side. You can keep the other hand on your hip or in the air.
  3. Touch Your Toes. Take off your shoes if you can. Wiggle your toes. Now bend at the hip and reach for your toes. Bending your knees is OK.
  4. Shoulder Opener. Lean your palms against the wall above your head and bending at the hip to stretch out your shoulders and back.
  5. Twirl ‘Em. Make circles with your wrists and ankles. Rotate in both directions. Also with each hand alternate making fists and opening your hand wide. Do this back and forth a few times. If you work at a keyboard, you’ll be love how this feels!
  6. Loosen Your Neck. Go slow and gentle with neck stretching. Slowly stretch forward and back, side to side, round in circles, and twist to look over each shoulder. Remember slow and gentle. Only do what feels good.
  7. Arm Stretch. Straighten one arm out in front of you. Now with the other arm pull the straight arm toward your opposite shoulder. Go slowly. If you use a computer mouse a lot during the day, this should feel really good. Keep your hands open wide to make this even better.
  8. Arm Circles. While standing rotate each arm around in big circles both forward and backward. Do one arm at a time. Do this slowly.
  9. Seated Twist. First sit up straight. Twist in your chair keeping your hips stationary. Twist all the way from lower back all the way up to your head looking over your shoulder.
  10. Quad Stretch and Balance. Stand on one leg and stretch out your quadriceps muscle by bending your knee and pulling your foot to your buttocks. If you’d like to advance this a bit, bend at the hip to touch your toes while doing this.
  11. Hip Opener. Sitting in your chair cross one leg over the other so that ankle rests just above the knee. While doing this lean forward to feel a nice stretch in your hip and buttocks. Over time this one exercise can help with lower back problems and sciatica. It’s pretty amazing. Repeat with the other leg.
  12. Seated Back Bend. Sitting in your chair you can do this a few different ways. Each of these will give a nice stretch to your stomach and chest muscles:
    • Sitting on the edge of your chair with arms in the air, simply reach up and back.
    • Sitting on the edge, clasp your hands behind your back with arms pointing down. Roll your shoulders in towards each other in the back and lean your head back.
    • If you have a lean back chair, lift your arms in the air and lean back for a nice stretch.

Download PDF

Walking Meeting Rooms

HALO strives to walk the talk as we seek to include more activity into our workday. Our current workplace’s meeting rooms are quite busy and so we decided to create “Walking Meeting Rooms”. This was setup to be booked through our Outlook system, and included some pre-determined maps for various lengths of time. Staff are encouraged to book these rooms with the indication of length (they can choose to map their own routes as well) whenever possible.

For tips on how to prepare or when to use a walking meeting room here are two links providing some good information:

  • www.feetfirst.org/walk-and-maps/walking-meetings
  • hr.gwu.edu/walking-meeting-guide

For those who feel they can’t take their meetings outside, there are also options for starting a walking meeting group: www.participaction.com/start-a-workplace-walking-group

Why not take it outside today! We’ve included some of our “how to” files below with respect to bookings via Outlook (feel free to modify as you see fit). For more information, please do not hesitate to email us at info@haloresearch.ca.

How-To Files (Based on CHEO Email System)

[expand title=”Booking Walking Meeting Room in MS Outlook 2003“]Step 1.

Choose a Walking Meeting Room path from the list of maps.  You can find these maps on CHEO Public Drive in “L:\Walking Meeting Rooms” folder.

outlook-2003-p01

Or, in your Outlook Public Folders\All Public Folder\Walking Meeting Rooms folder.

outlook-2003-p02

Step 2.

Open a  New Meeting request and click To: button

Step 3.

In Select Attendees window, under “Show Names from the:” dropdown menu choose Walking Meeting Rooms address list

Step 4.

Select the WM Room you want to book.  You can add the room as Required Attendee. Add other attendees.

outlook-2003-p03

Step 5. 

Add subject to the meeting request.  The subject will stay with your invitation in Attendees calendars.  The room calendar will display only your name in the subject field.

outlook-2003-p04

Step 6.

Send your meeting request.  Walking Meeting Rooms will ignore any booking conflicts always accept your meeting request. The text in the body of the reply e-mail has a note on the location of the booked room map file.

outlook-2003-p05

A note on booking a WM room as a Resource in MS Outlook 2003

Please do not book the room as a Resource in Outlook 2003.  If you later decide to change the time or cancel the meeting you will receive Microsoft Office Outlook error and the system will not allow you for the action.

outlook-2003-p06

outlook-2003-p07

** As we are trying to keep accurate statistics on actual usage of the walking rooms, please ensure to “cancel” the walking meeting room if you will not be using it (due to weather or other) BEFORE it occurs. Otherwise, you would need to contact Maria Litwinska or John Hazelton via e-mail to have it removed. **

[/expand][expand title=”Booking Walking Meeting Room in MS Outlook 2010“]Step 1.

Choose a Walking Meeting Room path from the list of maps.  You can find these maps on CHEO Public Drive in “L:\Walking Meeting Rooms” folder.

outlook-2003-p01

Or, in your Outlook Public Folders\All Public Folder\Walking Meeting Rooms folder.

outlook-2003-p02

Step 2. 

Open a  New Meeting request and click To: button

Step 3.

In Select Attendees window, under Address Book dropdown menu choose Walking Meeting Rooms address list

Step 4.

Select the WM Room you want to book.  You can add the room as Required Attendee or as Resources.  If you add the room as a resource – the Location in the meeting request will be automatically filled with the Walking Meeting Room name.

Step 5.

Add other attendees.

outlook-2003-p08

Step 6.

Add subject to the meeting request.  The subject will stay with your invitation in Attendees calendars.  The room calendar will display only your name in the subject field.

outlook-2003-p09

Step 7.

Send your meeting request.  Walking Meeting Rooms will ignore any booking conflicts always accept your meeting request.

outlook-2003-p10

The text in the body of the reply e-mail has a note on the location of the booked room map file.

outlook-2003-p11

** As we are trying to keep accurate statistics on actual usage of the walking rooms, please ensure to “cancel” the walking meeting room if you will not be using it (due to weather or other) BEFORE it occurs. Otherwise, you would need to contact Maria Litwinska or John Hazelton via e-mail to have it removed. **

[/expand]
Fit Club Group Walk

fit-clubThe first official group walk took place on Monday, November 2nd, 2015.

Walks occur regularly on Mondays at noon (meeting outside of the main doors of the cafeteria hallway – leaving promptly at 12:00pm). We walk this route (pictured in the map below) which is about 35mins. Everyone is welcome to join – and you walk at your own speed. We’ll be mapping out some alternate internal walk for when the weather is not conducive to an outdoor walk.

Feel free to join in. Monthly meetings including some guest speakers are posted on CHEOnet.

fit-club-map

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Links

  • Active Healthy Kids Global Alliance
  • Canada's Food Guide
  • Centre for Healthy Active Living
  • EatRight Ontario Goal Setting Tool
  • Health Canada and the Public Health Agency of Canada – Eat Well and Be Active Educational Toolkit
  • Healthy Active Kids Kenya
  • La coalition québécoise sur la problématique du poids
  • Obesity Canada
  • Outdoor Play Canada
  • Position Statement on Active Outdoor Play
  • Saskatchewan In Motion Re:Activity
  • Sedentary Behaviour Research Network
  • Team ABC3
  • The Canadian Assessment of Physical Literacy
  • The Child and Nature Alliance

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